Running OTA16 on an ‘austerity’ budget

2016 has certainly been an interesting year – possibly the most glued-to-the-news that we’ve ever been, and huge divisions exposed across western society.  An excellent time for us to come together in a celebration of what we can achieve when we share knowledge and collaborate on fresh ideas for a shared future.

But it has been a year of changes in the mobile industry as well, with many reorganisations taking place, and tactical changes to how companies approach developer relations and outreach. Many of our supporters over 9 years of Over the Air have been faced with budget cuts, stretched teams, and major layoffs… necessitating our move to a new date from the original plans for September.

Winning a few more months to plan the event has unfortunately not had much of an impact on the financial picture – even with the help of all of you lovely people who have chipped in a fiver. We now find ourselves running an ‘austerity’ budget, and are having to get mighty creative on where we can save a quid or two.

Can you organisation support us?

At the moment we are particularly looking for two Lunch Sponsors – without whom we’re going to have to ask everyone to brown-bag it for the two days. We don’t have enough money for a second Marquee, and we also don’t have money for Bean Bags.

Here’s what the budget looks like – we are currently £5k short of the ULTRA minimum budget.

COSTS
Item Incurred Ideal Budget Min Budget ULTRA Min
Runners, 2 day shifts £520.00 £260.00 £260.00
Event Mgr £1,080.00 £1,080.00 £1,080.00
Lead Runner £630.00 £480.00 £480.00
Code AV £9,043.00 £9,043.00 £5,000.00
Accountant £800.00 £800.00 £800.00
Printing £200.00 £0.00 £0.00
Bean Bags £3,700.00 £1,890.00 £0.00
Vehicle hire £85.00 £85.00 £85.00
Insurance £500.00 £0.00 £0.00
Groceries (Beer, Wine, Soft Drinks, Coffee, Tea) £3,000.00 £2,000.00 £1,000.00
Ticket Payment System £12.89 £12.89 £12.89 £12.89
Wifi  £500 £3,500.00 £2,000.00 £1,500.00
VenueHire £10,000.00 £10,000.00 £7,000.00
Marquee hire £4,000.00 £4,000.00 £0.00
Catering £6,725.00 £5,000.00 £3,000.00
Container Rental £900.00 £900.00 £900.00
Corporate Tax £2,000.00 £2,000.00 £2,000.00
VAT due Q2 £2,310.00 £2,310.00 £2,310.00 £2,310.00
VAT Q3/ Q4 £7,000.00 £3,000.00 £3,000.00
Cleaner £280.00 £280.00 £280.00
Parcelforce 17.22 £17.22 £17.22 £17.22
Security £500.00 £500.00 £500.00
Sollicitors £960.00 £960.00 £960.00 £960.00
Total £3,800.11 £57,763.11 £46,618.11 £30,185.11

How does that compare to previous years? In 2015 our budget was £67,870.90 and the last year at Bletchley Park our budget was £100,826.12

Can you be our hero? Then please contact margaret@overtheair.org